Assistant to the Chief Curator | Drawings and Prints

Established in 1929, The Museum of Modern Art is the world’s preeminent institution dedicated to the art of our time. With a dynamic exhibition program and one of the world’s largest collections of modern and contemporary art, MoMA bridges the past and present, the established and the experimental, bringing new ideas to over three million onsite visitors per year—and many more millions in the digital realm. We offer an exciting, inclusive work environment for innovative, talented individuals who are eager to take part in MoMA’s mission, responding to new ideas and initiatives with insight, imagination, and intelligence.

Responsibilities:

• Coordinates the chief curator’s complex and busy schedule, anticipating needs for meetings and other scheduled activities, prioritizing requests, and pro-actively resolving conflicts. Ensures that all necessary information and materials are prepared in advance.
• Coordinates the chief curator’s complex travel, both international and domestic, preparing detailed agendas, trouble-shooting when there are unexpected changes, anticipating needs, and providing proactive problem-solving.
• Assists in coordinating chief’s and department’s relations with donors, artists, and Museum supporters.
• Drafts formal correspondence to trustees, donors, artists, and other key Museum associates, and responds to general inquiries.
• Answers the telephone line for the chief curator, as well as the main department line, and the department manager’s line as needed; screens requests and triages for appropriate next steps.
• Maintains chief’s contacts and Departmental master Invite and VIP Lists.
• Processes invoices and expenses for chief curator and other staff as needed.
• Performs administrative duties as required, including photocopying, filing, preparing large mailings, etc.
• Provides general administrative support for the collector’s group, the Contemporary Drawing and Print Associates.
• Performs any other duties reasonably related to the functions described above.

 Requirements:

• Bachelor’s degree and three or more years prior experience in a related field and position.
• Experience managing a complex calendar and coordinating complex travel arrangements.
• Superior ability to compose and edit formal correspondence.
• General knowledge of the art world (artists, galleries, museums, and related institutions).
• Experience in a non-profit setting communicating with high-level donors, trustees, and preferably with artists, artist studios, etc.
• Excellent interpersonal and communication skills
• Superior discretion and judgment
• Demonstrated initiative and proactive problem-solving skills.
• Superior organizational skills
• Ability to anticipate needs and prioritize tasks accordingly.
• Ability to work with a team as well as work independently.
• Administrative ability
• Good typing and figural aptitude with knowledge of office procedures and equipment.
• Knowledge of a foreign language is a plus, preferably French or German.

Reports to:     Chief Curator and Department Manager

*Note: Please include a cover letter. Applications without a cover letter will not be considered.*

The Museum of Modern Art is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.