Exhibitions and Programs Assistant

This content is exclusive for CfC members.

Please or register to see all our content.

Position Title: Year of Uncertainty Exhibitions and Programs Assistant
Department: Exhibitions and Programs
Reports to: Community Partnerships Manager
Position classification: Temporary, Full-Time, Non-exempt
Position Duration: 8 months; May 31, 2021 – January 31, 2022
Work location: Onsite at the QM (100%)
Salary range: $23.08/Hourly ($45k annually) based on a weekly schedule of 37.5 hours

About the Queens Museum:
The Queens Museum is dedicated to presenting the highest quality visual arts and educational programming for people in the New York metropolitan area, and particularly for the residents of Queens, a uniquely diverse, ethnic, cultural, and international community.
The Museum fulfills its mission by designing and providing art exhibitions, public programs, and educational experiences that promote the appreciation and enjoyment of art, support the creative efforts of artists, and enhance the quality of life through interpreting, collecting, and exhibiting art, architecture, and design.

About the Year of Uncertainty:
The Queens Museum has embarked on a Year of Uncertainty (YoU), a framework for strengthening connection among the Museum, our communities, and constituents, focused on creating new possibilities for culture, kinship, and mutual support. Centered around themes of Care, Repair, Play, Justice, and The Future, this program responds to hyperlocal and international states of precarity that have been heightened by the COVID-19 pandemic, including the crises of inaction and unaccountability toward racial justice and xenophobia, climate reparations, and income disparity.

Six Artists-In-Residence; nine Community Partners and twelve Co-Thinkers are at the center of YoU. Working together with staff across departments and our stakeholders, these thinkers will inform and participate in a deep reconsideration of museum pedagogy and infrastructure. In Fall 2021, outputs of this learning and co-creation process will be shared through public conversations, activations, and presentations across all spaces and platforms of the Museum.

Position Overview:
The Queens Museum seeks a well-organized person with exceptional technical, coordination, and communications skills to support the delivery and overall administration of the QM’s Year of Uncertainty. Reporting to the Community Partnerships Manager, the YoU Exhibitions and Programs Assistant is a key member of the team and ensures the smooth logistical facilitation of internal and public-facing events, programs, and exhibitions. They are responsible for managing program logistics and ensuring that QM meets any access requirements, they will facilitate virtual programming and oversee translations and interpretation functions. Additional responsibilities include scheduling and coordinating meetings, supporting internship activities, and general administration. Successful candidates will demonstrate strong technical skills, logistics coordination, administrative and interpersonal skills.

Essential Functions:
Provide general administrative and organizing support for YoU
Responsible for all logistics and start-to-finish organizing for public programs, talks, and events – including YoU public-facing forums, intensives, and QM Learning Sessions
Oversee documentation

Organize translation functions on Zoom and other virtual programming platforms
Coordinate logistics to support the YoU cohort
Manage department meeting agendas for YoU meetings; capture meeting minutes
Coordinate internships activities, support intern cohort at the QM
Process Invoices and payments related to YoU, working closely with Finance and Human Resources
Support the Assistant Curators in management of the YoU Artist studios (onsite at the QM)
Work in collaboration with the Exhibitions & Programs department, artists,
Co-Thinkers, and Community Partners in all aspects of YoU programming
Assisting with the research, outreach, and development of projects including community partnership initiatives
Attend meetings with internal and external parties
Contributing to interdepartmental communication about these programs within the museum
Contributing to and assisting with public-facing communication and reporting on new and ongoing community initiatives; Producing event descriptions or documentation materials

While this list represents the essential functions of the role, this list does not constitute an exhaustive list of job functions

Competencies:

Well-organized with strong attention to detail
Demonstrates initiative, resourcefulness, and a creative approach to problem-solving
Thrives in culturally diverse settings
Displays a high level of support for colleagues, builds professional and respectful relationships with others
Adaptability and flexibility
Ability to work independently and as a team player in a fast-paced environment, handling multiple tasks and adhering to deadlines

Qualifications:

Prior work experience in an administrative and/or coordinator capacity (Programming coordinator experience in a Museum, Academic, Community-based organization or Non-Profit setting is desirable)
Educational background in Communications, Museum Studies, Art/Art History, Business Administration or a related field of study and/or its work experience equivalent

Requirements:

Availability to work full-time onsite at the Queens Museum (Monday – Friday, and occasional evenings and weekends)
Excellent verbal, written, and interpersonal communication skills
Proficiency with Windows and Google Workspace Applications
Proficiency with Zoom’s meeting & Webinar hosting controls
Proficiency in Adobe Creative Suite (desirable)
Proficiency in Spanish, Mandarin and/or American Sign Language (ASL) is strongly desired

How to apply:
Apply through our online careers portal

Submit a cover letter describing your interest in this position and a resume outlining previous work experience.

Benefits:

This is a full-time position eligible to participate in the following benefits plans during the fixed-term (8-month) appointment:

Paid Vacation, Sick & Personal Days
Paid Holidays
Medical, Dental, Vision Benefits
Retirement Benefits (401K savings plan, Pension plan, and Life Insurance policy)
Free admission to NYC Cultural Institutions Groups (CIG)s

EEOC Statement:

The Queens Museum is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, familial status, marital status, military status, sexual orientation, genetic information, HIV status, arrest record, gender identity, gender expression, transgender status, genetic information, domestic violence victim status, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, and general treatment during employment. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.