Coordinator Graduate Program

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Position summary: The Program Coordinator contributes to implementation of Graduate Studies co-curricular initiatives, including graduate student orientation, graduate program exhibitions, and graduate program-related events; and provides support to graduate program directors of assigned graduate programs.

Major role functions:

Contribute to organizing Graduate Studies orientations, exhibitions, and commencement.
Contribute to planning, promotion, and support of Graduate Studies projects, exhibitions, and events.
Provide budgets, contracts, and related support to assigned graduate program directors.

Position responsibilities:
Graduate Studies Co-curricular Programming

Contribute to implementation of orientation programming for all incoming graduate students throughout the year, including the summer low-residency programs.
Support Graduate Studies commencement preparations and rehearsals.
Support planning, communication, documentation, and promotion of Graduate Studies sponsored exhibitions and co-curricular activities.
Provide contract and Workday support for orientations, exhibitions, and co-curricular activities.
Provide good customer service to graduate students and faculty.
Recommend policy and procedures relating to graduate co-curricular programming and operations.
Occasional evenings and weekends required.

Graduate Degree Program Support

Monitor and report on operating and restricted budgets.
Consult regularly with Manager of Academic Operations to review in-progress contracts.
Attend annual budget planning meetings.
Complete regular budget reconciliations with Manager of Academic Operations.
Attend trainings and innovation meetings with cross-functional partners as scheduled or relevant.
Collaborate with directors to issue contracts and payments to independent contractors, suppliers, and vendors.
Schedule payments and reimbursements to students, when applicable.
Support requisition of program supplies and materials through Workday.
Facilitate communication of urgent issues.
Submit maintenance requests via eMaint system.
Coordinate campus space reservations for events.
Perform other related duties as assigned.

Required skills and experience:

Associate’s degree
Proven experience providing administrative support in a professional office setting
Demonstrated excellence in customer service
Strong organizational skills
Evidence of excellent verbal and written communications skills
Proficiency in Human Resource Information systems, Google Apps, Microsoft Office Suite,
Adobe Creative Suite, Zoom, Slack
Exceptional time management skills, including multitasking and prioritizing duties
Previous experience managing simple budgets and/or basic financial transactions
Ability to work effectively with a diverse population of students, staff, faculty, and guests

Valued skills and experience:

Bachelor’s degree
Proficiency in Workday and Canvas
Demonstrated ability to work independently as well as in a fast-paced collaborative environment
Experience working with confidential information
Professional experience in higher education
Previous experience working in arts and/or non-profit organizations
Demonstrated expertise in creating and updating web content
Background, education, or interest in contemporary art or museum studies or curatorial work
Familiarity with building local networks

Benefits:

35-hour work week
Excellent health benefits package
Generous annuity match
Access to members-only college fitness center, exercise classes, and workshops
Plentiful number of paid personal days and paid campus holidays
A campus environment filled with ever-changing contemporary art
Availability of both all-gender and gendered bathrooms
Support for preferred pronouns
Paid professional development opportunities, including workshops, lectures, and study groups in a variety of topics including finance, equity, race and power, and digital technologies and communication
Opportunities to meet and connect with professional and aspiring artists, designers, curators, and interdisciplinary creators and educators – from the Baltimore community and beyond.
Possibility for flexible scheduling and occasional telework

Reporting to this position: none
Conditions of employment: A satisfactory background check

Additional Information:

Salary: Commensurate with experience and college policy; excellent benefits package.

Apply: Applications will be reviewed as they are received. This position will remain open until filled. All inquiries, nominations and applications will be held in the strictest confidence.

Maryland Institute College of Art is committed to its policy of providing equal opportunity regardless of race, color, creed, national origin, religion, gender, sexual orientation, marital status, age, disability, or veteran status (disabled, Vietnam-era, or otherwise). Furthermore, the College does not tolerate any form of sex discrimination, including sexual harassment or sexual violence. This policy applies to all programs, facilities, and activities provided by Maryland Institute College of Art, including but not limited to admission, educational programs, and employment.
Applicants must apply online for each job in which they are interested. You will not be considered for any job for which you have not specifically applied. We do not accept applications via email, U.S. mail, or fax. Successful candidates for any staff or faculty positions will be subject to a pre-employment background check.

MICA provides reasonable accommodations to applicants with disabilities on a case-by-case basis. If you need a reasonable accommodation for any part of the application and hiring process, please contact Human Resources at 410-225-2363.