Exhibition Production Coordinator

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Americas Society seeks a highly organized and detail-oriented individual with interest in Latin American and Latinx art history to work as exhibition producer. The ideal candidate will exhibit excellent oral and writing skills in English and Spanish, have flexibility to adapt to changes, and demonstrate the ability to work in a fast-paced environment. This role will support the Visual Arts Department in our New York office and report to the chief curator and director of Visual Arts.

Responsibilities

Advise and assist the director of visual arts and guest curators in the research, conceptualization, organization, production, and implementation of exhibitions and public programs for Americas Society and other partner organizations.
Negotiate and coordinate loans, shipping, insurance, and transport of artworks and objects with artists, collectors, galleries, and museums nationally and internationally.
Work closely with installation teams and preparators.
Help supervise installation and de-installation of exhibitions, including packing and unpacking of artworks.
Register loaned art objects and produce condition reports for all loaned art objects.
Manage exhibition and production budgets, organize exhibition schedules and contracts, and manage payments for vendors and contractors.
Maintain contact with guest curators, editors, authors, designers, and suppliers.
Work directly with publishers to coordinate publications of monographs and pocketbooks as part of the exhibitions.
Help writing exhibition dossiers, exhibition brochures, wall text, and labels for gallery exhibitions and occasional grant writing as required.
Supervise daily operations of gallery and gallery attendants.
Supervise interns, independent contractors and installation team.
Supervise, coordinate, and facilitate activities of visiting conservators, registrars, preparators, and other museum professionals.
Monitor and adjust gallery environmental conditions
Oversee necessary conservation and restoration of loaned art objects included in exhibitions.
Act as gallery and Americas Society liaison with all contractors dealing with any aspect of gallery operations.
Help organize inventories and keep track of the Americas Society book and objects archive with the help of gallery attendants
Coordinate conservation and restoration, framing, packing, crating, storage, and transit of permanent collection and loaned art objects as needed.
Supervise operations of art resource library, including books, periodicals, slides, videos, and artist files. Respond to requests for consultation and research, and facilitate access when required.

Qualifications

M.A. in arts administration and/or art history, and three or more years of relevant work experience in art institutions (e.g. art galleries, museums, nonprofits, foundations)
Experience in exhibition production, registrar work, and art gallery operations.
Interest and knowledge in Latin American and Latinx art, as well as doing historical art research as needed.
Excellent English communication skills (written and spoken)
Spanish fluency (written and spoken)
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Working knowledge of Sketchup, In-Design, Photoshop, and HTML are a plus
TMS and other database knowledge are also a plus
Comfortable working on various projects simultaneously
Compensation: Competitive salary as well as an outstanding benefits package including an excellent health and dental plan, vacation and generous 401(k) plan.

Application Submission: Please send your cover letter and resume with “Exhibition Production Coordinator” in the subject line to artgallery@as-coa.org. Please note that only those candidates who will be considered for an interview will be contacted. Applications will remain open until the position is filled.

Due to the COVID-19 pandemic, our employees are currently working a hybrid schedule each week, working three days in the office and two days remotely. All staff and visitors to the Americas Society are required to be vaccinated.

Americas Society/Council of the Americas is an equal opportunity employer. All qualified applicants will receive consideration for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, or citizenship status.
Americas Society (AS) is the premier forum dedicated to education, debate, and dialogue in the Americas. Its mission is to foster an understanding of the contemporary political, social, and economic issues confronting Latin America, the Caribbean, and Canada, and to increase public awareness and appreciation of the diverse cultural heritage of the Americas and the importance of the inter-American relationship.

Council of the Americas (COA) is the premier international business organization whose members share a common commitment to economic and social development, open markets, the rule of law, and democracy throughout the Western Hemisphere. The Council’s membership consists of leading international companies representing a broad spectrum of sectors, including banking and finance, consulting services, consumer products, energy and mining, manufacturing, media, technology, and transportation.