Studio Coordinator

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The National Gallery is looking for a Studio Coordinator to manage and monitor the workflow of the busy Creative team.

Contract: Permanent
Schedule: full-time, hours of 35 per week
Salary: £26,780 per annum
Location: London

Scope of Job

The responsibility of the Studio Coordinator is to enable the smooth running of the Creative team’s workload by managing traffic and design requests from across all Gallery departments. Responsible for allocating design work across the team of designers and for assessing and interrogating briefs and schedules. Creating, managing and updating complex exhibition schedules. Supporting the Head of Creative and the whole Creative team.

Acting as the first port of call for the Creative Team. Managing, assessing, monitoring and allocating all design requests, queries and questions relating to design work and general operations.
Creating and managing departmental production schedules, prioritising work to ensure all projects are produced to deadline, following up with the requesting department if required.
Manage and monitor design requests for the team, using own initiative and sound judgement to allocate work to designers based on their expertise and workload, ensuring work is shared evenly throughout the team.
Creating, managing, and continually updating overarching exhibition design schedules to aid future exhibition planning and to assist the Head of Creative in allocating designers to particular exhibitions.
Communicate effectively and clearly with key internal and external clients ensuring that relationships are strong and expectations are well managed.
Meeting and advising colleagues and contractors about work and schedules.

Key Deliverables/ Targets

Managing and maintaining the workflow programme for the Creative team, maintaining oversight of design productivity across the whole team.
Managing, actioning and monitoring all design requests for the team, allocating work to designers based on their expertise and an excellent understanding of their workload.
Liaising with a wide range of Gallery departments, contractors, and freelancers to ensure efficient running of the Creative Department and its projects.
Interrogating received briefs and deadlines.
Creation and continual updating of overarching forward planning exhibition design schedule.
Booking meetings and contractors, creating reports, organizing freelancer contracts and other administrative duties as required by the Head of Creative and the general team.
Ordering equipment and supplies for the Creative Team

Key Relationships

Head of Creative
Senior Creative Designer
Creative Team
Most gallery departments, most frequently Exhibitions; Marketing; Curatorial; Director’s Office; Operations; Finance; Events
Internal and external contractors and freelancers

Essential Role Criteria

Degree level or relevant working experience managing workflow systems for a team (ideally for a design studio).

Key Required Skills

High level of organisational skills
Demonstratable attention to detail
Knowledge of using a workflow system, such as Asana
Demonstrable ability to plan effectively
Proven ability to work effectively within a team
Ability to set priorities and work independently with strong initiative
Strong communication skills

Key Required Attributed

Positive and effective team player
Able to juggle multiple projects at once
Able to prioritise and work to tight deadlines
Ability to cope under pressure within a busy team
Ability to make sound judgements when allocating work across designers

Diversity and Equal opportunities

To value and respect your colleagues and members of the public regardless of their background.
To cooperate and contribute to measures introduced by the Gallery to ensure equality of opportunity and encourage diversity.

How to apply

It is important to complete all sections of our application form in order to ensure that we have all the information necessary to consider you for the job you are applying for. There are a number of sections to complete before submitting your application. However, you can save your application form at any stage and return at any time prior to the closing date to complete.

If you have any questions on the information you should provide, or have any difficulties completing the form, please contact the Human Resources Department at recruitment@ng-london.org.uk or on 020 7747 5909.