Fair & Programme Manager

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Frieze is a modern and contemporary art media and events company that comprises three magazines: frieze, Frieze Masters Magazine and Frieze Week; and four international art fairs: Frieze London, Frieze Masters, Frieze New York and Frieze Los Angeles. Additionally, Frieze organizes a program of special courses and lectures in London through Frieze Academy. Frieze is a subsidiary of Endeavor, a global entertainment, sports and content company.

What You’ll Do:

The Fair & Programme Manager will act as coordinator across all departments throughout the company and externally to support the Fair Directors and Frieze teams in delivering the fairs and all related Frieze projects.

Please note this is a maternity leave position.

Key Responsibilities Include But Not Limited To:

STRATEGY

In collaboration with Fair Directors, relay the fair strategy across the teams, ensure it is considered and reflected in all decisions and processes.
Conduct market research and benchmark to drive decisions and maintain Frieze competitiveness.
Support decision-making process for the fairs, FVRs, and Frieze new online or in person initiatives where requested.

PROJECT MANAGEMENT

Build overall fair timeline in collaboration with Fair Directors and all departments.
Liaise with other fairs’ managers to resolve any timeline conflicts cross fairs.
Keep timeline up to date, keep track of upcoming milestones and ensure they are all met.
Support teams in identifying and liaising with local stakeholders/contractors as required.
Ensure quality of the services delivered to all clients in the lead up to the fair and onsite.
Proactively flag potential issues and implement solutions as agreed with Fair Directors and Frieze teams.
Coordinate regular catch ups between Fair Directors and key departments.
Coordinate meetings with relevant external stakeholders, research and prep documents and presentations.
For all meetings relating to the fair, set agenda, take notes, circulate relevant documents and follow up on action points.
Coordinate and lead debrief process, follow up on priorities and action points, ensure improvements are implemented on time and budget.
Be fully responsible for certain projects as agreed with Fair Directors including timeline, budget, internal processes and communications, liaison with external stakeholders and contractors, logistics and delivery, in close collaboration with Frieze teams.
Facilitate liaison between Frieze teams and local counterparts as agreed with Frieze Management and Fair Directors.
Support preparation of documentation and materials for external proposals, including funding, sponsorship, promotion and marketing opportunities.
Support Executive Director on various cross fairs or new projects, including research, meeting coordination, minutes taking, and action points follow up

PROGRAMMING

Deliver high quality fair programming, on time and on budget, across various in person and digital formats.
Coordinate and manage programme activations at and around the fair, including but not limited to Frieze Sculpture, Frieze Film, Frieze Talks, Frieze Live.
Facilitate liaison with programme curators, participants and vendors, as agreed with Fair Director.
Coordinate and manage fair initiatives such as stand prizes, artists/exhibition prizes, acquisition funds, non-profit activations.
Support Studios team in delivering additional projects, including but not limited to Frieze Artist Award and Frieze Music.
Coordinate and collate materials related to programming for press and marketing.
Brief Partnerships and Studios teams on potential sponsorable programming and support in securing and delivering partnerships
Support delivery of year-round programming and events where relevant, in person and online.

BUDGET & OFFICE MANAGEMENT

Keep track of budgets in relevant areas, as instructed by Fair Directors.
Identify possible savings, flag risk areas and ensure budget is met.
Ensure cost effectiveness of all solutions implemented.
Manage invoices coding and submission process.
Line manage Fair Assistant.
Oversee Fair Directors’ diary management, expenses submission and travel booking.
Coordinate meetings internally and externally on behalf of Fair Director.
Assist with staff travel arrangements, including but not limited to budgets, visa and entry procedures, flights and hotel room allocations.
Assist with the allocation and management of temp staff if required.

You Will Have The Following Strengths:

Thrive in dynamic-fast pasted environments, where precision and organization are necessary
Ability to work autonomously, be proactive and self-motivated are essential
Strategic planner and forward thinker
Work well under pressure and successfully multitask while handling multiple responsibilities
Adapt well to a constantly changing project and environment, and evolving targets and objectives
Comfortable interacting with a diverse range of stakeholders in a professional and friendly demeanour
Ability to work and communicate effectively with artists, curators, museum and gallery professionals
Extensive client-facing experience
Ability to time manage, meet deadlines, and work effectively with multiple teams
Strong attention to detail
Calm despite the storm
Integrity and respect for colleagues and clients, team player, and exceptionally quick learner
Knowledge of art/art history and experience in the art world
Experience delivering large scale complex projects, involving multiple deadlines and stakeholders

Our Values:

We are fueled by Persistence, adapting and seeking solutions in the face of challenges.
We support and elevate diverse voices, promoting equity and Inclusion within our company, industries and community.
We operate with a spirit of Entrepreneurialism, a willingness to take risks and mindset that is built to disrupt.
We rely on Collaboration across our network to power culture and unite people around the world.
We hold ourselves to the highest standards of Excellence in every aspect of our work, including how we interact with one another, our clients and our partners.

Our Work Ethic:

We know the world has changed, and we want to offer our employees the chance to collaborate at our unique office spaces, whilst enjoying the convenience of working from home.

We’ve adopted a hybrid working approach to give more flexibility on where and how we work. You’ll find out more about what this means for this role during the recruitment process, but we are currently excited to have our employees experience our office culture as much as possible.

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we harness the entirety of our company and lead with a lens of diversity, equity, and inclusion in everything we do. It means that we engage in anti-racism and ally-ship the way we do anything. Fiercely and fearlessly. As a global company that drives culture we endeavor to reflect the world’s diverse voices both internally and externally to ensure success in our mission.

If you require reasonable accommodation during the application and selection process, please let us know. We will work together to best meet your needs.

Frieze is part of Endeavor, a global entertainment, sports and content company, home to the world’s most dynamic and engaging storytellers, brands, live events and experiences. The company is comprised of industry leaders including entertainment agency WME; sports, fashion, events and media company IMG; and premier mixed martial arts organization UFC. The Endeavor network specializes in talent representation; marketing and licensing; content development, distribution and sales; event management; and a number of direct-to-consumer offerings.

Benefits:

Income protection
Life insurance
Private medical insurance
Pension contribution
23 days holiday + x-mas week off + bank holidays
Dental insurance
Green car scheme
Season ticket loan
Cycle to work scheme
Free breakfast
Eye Care
Endeavor Wellness – lunch and learn events
EAP – range of practical and emotional support services
Dependent care – 5 days subsidized emergency child, pet, elder care
Subsidized gym membership / Class-pass
Health Screening
Dynamic office environment with great people!
Regular team and company networking events/celebrations
Access to free tickets to sporting and entertainment events

The Process:

We appreciate the time take to apply for the role and your recent interest in IMG. We will review all applications within five working days and be in touch with those who have been shortlisted to the next stage. Unfortunately, due to volume we are not able to get back to everyone individually so if you have not heard back from us unfortunately you have not been successful on this occasion and wish you all the best in your search.

A Bit About Us:

Frieze is part of Endeavor, a global entertainment, sports and content company, home to the world’s most dynamic and engaging storytellers, brands, live events and experiences. The company is comprised of industry leaders including entertainment agency WME; sports, fashion, events and media company IMG; and premier mixed martial arts organization UFC. The Endeavor network specializes in talent representation; marketing and licensing; content development, distribution and sales; event management; and a number of direct-to-consumer offerings.

Endeavor LinkedIn – https://www.linkedin.com/company/endeavor-co/mycompany/

Endeavor Website – https://www.endeavorco.com/