Guards Coordinator | Art Basel

About the job

Your responsibilities:

• Support proofreadings
• Manage listings, answer queries received by telephone and email in German and English
• Participate at weekly Unlimited Jour Fixe meetings
• Create special list with all relevant information about the artworks for the Guards on site
• Prepare all relevant information for the meetings and instructions with the Guards
• Keep track on Security issues and legal issues re the projects
• Show manual questionnaire for Guards: correct and give individual feedback to Guards
• Zoning and placement of Guards
• Create a detailed timetable and operational plan for Guards
• Organize Unlimited Uniforms
• Organize all material to hand out to Guards
• Prepare room for Unlimited clothes in the Unlimited Hall
• During the show and setup daily meetings with Unlimited team
• Overview Guards and be the first contact person on site
• Help guards dealing with visitors, photographers, artists. Stay in touch with exhibitors

Your profile:

• Minimum 3 years of experience in fair, gallery, museum or equivalent institution
• University degree in an art related field
• Strong customer service skills
• Ability to handle communication in highly service-oriented and professional way
• Outstanding organizational, analytical skills, and attention to detail
• Ability to work well under pressure and long or irregular hours before and during fairs
• Proficiency in Microsoft Office, Powerpoint, Excel, CRM (Salesforce) and CMS systems
• Engaged and experienced personality
• Trustworthy and extremely meticulous
• Experience in proof-reading
• Native German speaker with an excellent command of English (both spoken and written) is required
• Exceptional manners