Collections & Exhibitions Assistant

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Description

Responsible for providing general support to the curatorial department and assisting in the efficient and effective operation of departmental activities.

Reports to: Chief Curator & Director of Collections
Hours: Monday–Friday, 9:00-5:00 flex, occasional evening and weekend work
Status: Full-time salaried, non-exempt with benefits
Pay: $30,000–$36,000, based on experience

• Must have a commitment to fostering a workplace culture of Equity and Inclusion.
• Please note that all employees must be able to show proof of COVID vaccination and booster.

Responsibilities:
• Correspondence, record keeping, budget maintenance, invoice processing, scheduling, and other general administrative duties to support the curatorial department
• Assist with planning related to exhibitions and curatorial programming, including creating, developing, and maintaining exhibition checklists and object labels
• Assist with physical installation of exhibitions and permanent collection displays
• Perform regular walkthroughs of exhibition galleries and collections spaces, completing preventive conservation cleaning weekly
• Assist curatorial staff in documentation and cataloguing of museum artifacts, including location changes, and other data entry
• Field research requests and respond to routine inquiries; follow up as required
• Manage rights and reproduction requests for images related to the collection and departmental photo library
• Maintains the exhibition database, departmental reference, and periodical library
• Act as recording secretary and coordinator of Collections and Exhibitions Committee meetings as well as other meetings as assigned
• Manages departmental interns
• In consultation with curatorial colleagues, streamlines workflow and administrative tasks finding efficiencies and better methods when possible
• Attends and participates in meetings and ongoing communications with internal and external stakeholders on a regular basis

Qualifications:
• BA degree in Art History, Museum Studies, or related field or two years of experience supporting a curator or exhibition required
• 1 year of working with collections, object handling skills preferred
• Excellent attention to detail and superior organizational skills
• Able to proactively prioritize and manage time while meeting deadlines
• Team player with the ability to work within cross-functional teams effectively
• Proficiency with MS Office Suite, Photoshop, Adobe Acrobat, and familiarity with collections database management software, specifically Vernon CMS
• Clearance of a criminal background check

How to Apply / Contact

To apply, please send a cover letter and resume to HR@TheFrickPittsburgh.org