Gallery Associate

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Published on 6 March 2024:

Introduction

The Gallery Administrative Assistant position offers an engaging opportunity for those passionate about the arts and culture sector. The ideal candidate will possess a Bachelor’s degree and a minimum of two years of relevant work experience. Key traits include strong communication skills, the ability to work well in a team, and a proactive approach to tasks.

Location and Work Hours

The selected candidate will join the team at a gallery located in Sheung Wan. The role involves both public-facing duties and administrative support. Work hours are from Tuesday to Saturday, from 12 PM to 7 PM.

Responsibilities

Support Gallery Directors by maintaining the inventory and client database and performing daily operational tasks.
Provide logistical support for exhibitions, both in-house and off-site, including setting up artworks and handling logistics for art fairs. This involves preparing shipping documents and insurance.
Lead press outreach efforts.
Handle sales-related administrative tasks, such as creating quotes, issuing invoices, monitoring payments, and coordinating deliveries.
Ensure the gallery remains clean at all times.
Welcome and interact with gallery visitors, ensuring a friendly environment.

Qualifications

A Bachelor’s degree, preferably in arts and humanities.
Familiarity with Mac OS, Microsoft Office, and Adobe Creative Suite (Photoshop, InDesign, Illustrator) is beneficial.
Fluency in English and Cantonese is essential, with Mandarin being an additional advantage.
Exceptional communication and organizational skills are crucial.