Executive Assistant/Residency Coordinator

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Published on 7 May 2024

Job Description

About the Hermitage Artist Retreat

The Hermitage Artist Retreat is a premier national arts incubator located on a picturesque nine-acre beachfront in Manasota Key, Sarasota County, Florida. The organization nurtures the creative processes of artists across multiple disciplines. By offering multi-week residencies, the Hermitage enables artists to create groundbreaking works in theater, music, visual art, literature, dance, film, and more. These works often reach global audiences through prestigious venues. The Hermitage is dedicated to historic preservation, ecological restoration, and dynamic community engagement. It stands as the sole major arts organization in the Gulf Coast region focused exclusively on creating new artistic works.

Artistic Director and CEO: Andy Sandberg

Position Overview

This full-time, on-site role in Sarasota County, Florida, is perfect for individuals passionate about contributing to a vibrant and expanding arts organization. The position demands excellent communication skills, both oral and written, and a high standard of organizational and detail-oriented abilities. The Executive Assistant/Residency Coordinator will work directly under the Artistic Director/CEO, managing a wide range of administrative and logistical tasks.

Job Description

Responsibilities:

Provide comprehensive support to the Artistic Director/CEO, including communication, scheduling, and planning.
Manage the day-to-day operations of the executive office, organize materials, and maintain schedules.
Coordinate residency logistics for up to 90 artists annually, handling travel, accommodations, and local arrangements.
Ensure smooth operations of incoming communications and maintain professional relationships both internally and externally.
Assist in producing digital content and support live and virtual programs.
Undertake special projects as directed by the Artistic Director/CEO.

Qualifications:

Proven excellence in organizational and communication skills.
Strong project management abilities, keen attention to detail, and efficient multitasking skills.
Experience with customer service and hospitality; proficient in various software including MS Office and Google Suite.
Flexible availability, including evenings and weekends, to support a range of activities and events.
A bachelor’s degree or higher is preferred, with additional skills in video and photo editing considered a plus.

Location of Position:
The Hermitage Artist Retreat, Manasota Key, Sarasota County, Florida

Salary and Benefits:
Competitive salary based on experience, with comprehensive health benefits and an IRA matching program. A relocation bonus is available for non-local candidates.

Application Process:

To apply, submit a cover letter, resume/CV, and three references to Jobs@HermitageArtistRetreat.org. Additional writing samples may be requested later.

Application Deadline:
Immediate openings are available. Prompt applications are encouraged.