Associate Registrar, Collections

Pérez Art Museum Miami (PAMM), Miami, FL, USA

Job Type: Full-time, Exempt
Location: 1103 Biscayne Boulevard, Miami, FL, 33132, USA
Salary: $50,000 – $55,000 annually
Relocation Expense: Not covered
Travel: 30% required

Pérez Art Museum Miami (PAMM) is seeking an Associate Registrar, Collections to manage the museum’s acquisitions, outgoing loan programs, and overall stewardship of its growing collection of 3,400+ artworks. Reporting to the Director of Collections and Exhibitions Planning, the successful candidate will play an essential role in preserving, documenting, and ensuring the safety of PAMM’s permanent collection.

Key Responsibilities

• Manage acquisitions and outgoing loans, including preparation for committee meetings, documentation, and logistics.
• Oversee condition checks, packing, and shipping arrangements for acquisitions and loans.
• Ensure proper organization and documentation of permanent collection records in TMSC and other platforms.
• Coordinate conservation treatments, outdoor sculpture maintenance, and photography of collection objects.
• Track environmental conditions in storage areas and address fluctuations with appropriate departments.
• Conduct quarterly audits of on-site and off-site collections.
• Develop and maintain collection management and loan policies and procedures.
• Provide 30% oversight of Assistant Registrar duties supporting collections.
• Serve as courier for outgoing loans as needed.

Requirements

• Education: Bachelor’s degree in Art, Art History, Museum Studies, or a related field.
• Experience: Minimum 3 years of museum registration experience or equivalent education and experience.
• Strong knowledge of collection management systems, preferably TMSC.
• Excellent organizational, research, and attention-to-detail skills.
• Ability to manage multiple projects and adapt to changing priorities.

Preferred Qualifications

• Bilingual in English and Spanish.
• Experience in collections management.
• Familiarity with U.S. laws on artwork ownership, transfer, and tax laws for charitable donations.