Note: This call has been translated from Spanish. Please note that Spanish may be a language requirement for this role; applicants are advised to verify this with the employer.
The National Thyssen-Bornemisza Museum is seeking an assistant for its Exhibitions Department to provide support in administrative management tasks.
Application Deadline: Until 7 January 2026.
Duties:
- Daily management of correspondence related to exhibitions.
- Drafting and transcribing correspondence and documentation.
- Travel management for department staff, curators, lenders for openings, speakers, etc.
- Processing invoices, delivery notes, expenses, orders, etc. in the BC management system.
- Support with administrative procedures related to budget monitoring and budgeting through the BC system.
- Requesting quotes for specific needs related to exhibition installations or activities organized by the department, such as conferences, symposiums, colloquia, and performances.
- Assistance with researching catalogs, articles, or dossiers related to the content of exhibition projects undertaken by the department.
- Collecting, classifying, and analyzing information for exhibitions.
- Scanning images.
- Using the SketchUp program for exhibition installation design.
- Keeping exhibition database records (GC) up to date.
- Requesting, managing, and monitoring the process of obtaining images from lenders needed for exhibition catalogs.
Requirements:
- Required qualification: Vocational training qualification — Intermediate Degree in Administrative Management, Advanced Degree in Administration and Finance, or similar.
- High level of English.
- Advanced office software skills: Word, Excel, PowerPoint, and databases.
- Minimum of two years’ experience in administrative management and tasks similar to those described for the position.
- Knowledge of image-processing software such as Adobe Photoshop, Adobe Bridge, and Illustrator.
- Willingness to work as part of a team.
- Ability to handle multiple tasks.
- Strong organizational skills.
Assets:
- Accredited minimum of two years’ experience using Gallery System Project (TMS) platforms and databases and Microsoft Business Central. Both applications/databases are commonly used in many museums and art collections for artistic management and financial management, respectively.
- Knowledge of Art History.
- A second language.
