Project & Community Programme Administrator (0.8 FTE) – Institute of International Visual Arts (iniva), London, UK

Institution: Institute of International Visual Arts (iniva)
Deadline: 12 April 2026
Location: London, United Kingdom
Contract: Fixed-term (May 2026 – March 2030)
Salary: £30,000 per annum (pro rata £24,000)
Hours: 28 hours per week (4 days)
Reporting to: Project Manager, Living Legacies

The Institute of International Visual Arts (iniva) is seeking a Project & Community Programme Administrator to support the delivery of Living Legacies: Collaboration, Community and Radicality, a multi-year project funded by The National Lottery Heritage Fund. This role combines administrative coordination with community programme support, contributing to a long-term initiative focused on the histories and practices of Black and Global Majority artists.

Working closely with the Project Manager, the successful candidate will ensure the smooth running of project systems, communications, and logistics. They will also support the delivery of workshops, events, and co-creation activities in collaboration with artists and community participants.

Key Responsibilities

• Coordinating schedules, meetings, and internal communications

• Managing documentation, records, and project data

• Supporting logistics for workshops, events, and community programmes

• Assisting with financial administration (purchase orders, invoices)

• Supporting recruitment processes and supplier coordination

• Contributing to evaluation, monitoring, and reporting activities

• Liaising with project partners, artists, and stakeholders

Eligibility Criteria

• Strong administrative and organisational experience

• Experience coordinating logistics across multi-strand projects

• Ability to manage records, documentation, and minute-taking

• Confidence working with stakeholders across teams and communities

• Experience with evaluation and reporting processes

• Basic financial administration skills (knowledge of tools like QuickBooks desirable)

• Interest in community-focused and heritage-based projects

Programme Highlights

• Long-term role within a major funded heritage project

• Focus on community engagement and collaborative practices

• Opportunity to work with artists and cultural practitioners

• Inclusive recruitment approach welcoming diverse backgrounds