Gallery Associate

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Position: Gallery Associate
Organisation: Equinox Gallery
Location: Vancouver, British Columbia, Canada
Contract: Full-time
Working arrangement: In person
Hours: Tuesday–Saturday, 10am–5pm, with occasional evenings
Salary: Commensurate with experience
Benefits: Health and dental package
Start date: September 2026
Application deadline: Not specified

About the role

Equinox Gallery seeks an organised, personable, and highly motivated Gallery Associate to support its exhibitions, communications, sales, and daily operations.

Reporting to the Gallery Director and working closely with a five-person team, the Gallery Associate will coordinate artwork installations and logistics, maintain the gallery’s website, support sales activity, and manage communications.

Founded in Vancouver in 1972, Equinox Gallery works with contemporary artists, artists’ estates, and the secondary market, supporting the research, presentation, and placement of significant Canadian artworks.

Responsibilities

The Gallery Associate will:

Coordinate the installation and deinstallation of artworks
Manage shipping, transportation, deliveries, and related logistics
Liaise with clients, collectors, artists, museums, curators, installers, and service providers
Prepare email campaigns, exhibition announcements, invitations, and other communications
Maintain the gallery website, including exhibition, artist, and artwork information
Prepare client materials, artwork details, price information, invoices, and sales documentation
Support client follow-up and maintain accurate contact records
Welcome clients and visitors to the gallery
Obtain quotations from shippers, installers, and other external providers
Support daily gallery and office operations
Maintain organised physical and digital records
Contribute to special projects and other gallery activities

Candidate profile

Applicants should have:

Experience installing, receiving, and handling artworks
Experience coordinating shipping, delivery, or exhibition logistics
At least two years of relevant experience in a commercial gallery, museum, arts organisation, or related professional environment
Knowledge of contemporary and historical Canadian art
Excellent written and verbal communication skills
Strong interpersonal and client-facing skills
Exceptional administrative and organisational abilities
The ability to manage competing priorities, maintain accuracy, and meet deadlines
Proficiency in Microsoft Office and macOS
Sound judgement, discretion, initiative, and the ability to work independently
A collaborative, adaptable, and solution-oriented approach
A valid British Columbia driver’s licence

Post-secondary education in Art History, Visual Arts, Arts Administration, Museum Studies, or a related field is an advantage.

Experience supporting sales, preparing client materials, managing artwork inventories, bookkeeping, or financial administration is also desirable.

Schedule

This is an in-person position with regular hours from Tuesday to Saturday, 10am–5pm. Some evening work will be required for exhibition openings, artist talks, special events, and other gallery activities.