Registrar

Reports to: Senior Director of Exhibitions, Registration, and Installation
Department: Curatorial
Employment Status: At-Will, Full-time
FLSA Status: Salary, Exempt

General Purpose Statement

The Registrar provides exhibition support to the Curator and the Senior Director of Exhibitions, Registration, and Installation. S/he participates in all aspects of the administration, documentation, and care of AAM’s exhibitions and loans. Duties and responsibilities include implementing an ambitious schedule of contemporary exhibitions in the museum galleries and occasional off-site exhibitions.

Essential Duties and Responsibilities

• Cataloguing and condition reporting high-value and fragile objects on a variety of media.
• Supervision of object movement, including un/loading of shipments, unpacking, and installation of artworks.
• Executing exhibition loans and facilitating insurance documents as needed.
• Reviewing exhibition contracts and loan agreements and monitoring compliance with their terms.
• Monitoring expenditures to ensure compliance with project budgets.
• Managing shipping logistics including local, domestic, and international shipments.
• Assist Senior Director of Exhibitions, Registration and Installation and Installation Director in overseeing a team of preparators during installations. Occasional lifting and preparator work should be expected.
• Liaise in-house with all departments as well as outside the museum with artists, collectors, foundations, galleries, and other museums.
• Work closely to coordinate with artists and outside curators involved in the museum’s exhibition program, including the museum’s progressive artist-in-residence program.
• Work with all museum departments to prepare and edit materials to promote, publicize, and interpret exhibitions and related public programs.
• Provide logistical and administrative coordination of exhibitions, including traveling exhibitions.
• Preparing documentation for and maintaining the AAM’s confidential archives and databases pertaining to exhibitions and loans.

Knowledge, Skills, and Abilities

• Knowledge of art and AAM mission, department policies, and procedures.
• Knowledge of standard museum registration methods.
• Knowledge of contemporary art and AAM mission, department policies, and procedures.
• Multiplatform computer proficiency as well understanding of database management, imaging software, and spreadsheets.
• Excellent communication skills, verbal and written.
• Ability to read, understand, and complete written and verbal requests and work assignments.
• Ability to work in a fast-paced environment and deliver results while managing multiple projects.
• Demonstrated organizational and task management skills.
• Ability to read and interpret documents such as safety rules, product information manuals, and instructions.
• Ability to represent the museum with a high level of integrity and professionalism, adhere to museum policies, maintain confidentiality, and support management decisions in a positive, professional manner.
• Dependability, flexibility, and adaptability in a dynamic event-driven environment.
• Ability to work positively with colleagues, artists, the public, Board of Trustees, donors, and volunteers.
• Proficiency in standard computer applications and programs, e.g., MS Word, email, MS Excel, Photoshop, and FileMaker Pro management.
• Ability to work occasional evenings, weekends, and some holidays.
• Ability to classify, record, and compile archived information into a data system.
• Ability to communicate effectively with individuals of varying social and cultural backgrounds.
• Ability to manage multiple projects simultaneously, working both independently and as a team member.
• Proficiency in multimedia installations and knowledge of video standards.

Requirements and Qualifications

BS/BA degree from an accredited college or university in Art History, Curatorial Studies, or related discipline and at least four years of relevant work experience, or any other combination of experience that provides the required knowledge, skills, and abilities may be considered.

Mental and Physical Abilities, Work Environment

• Able to stand or walk around work area approximately 20% of the workday; remaining time (approximately 80%) is spent seated.
• Clear diction and adequate hearing are necessary for effective communication with coworkers, colleagues, and the public.
• Ability to work regularly in an open environment with both visual and audible distractions.
• Must be able to lift up to 30 lbs.
• Must be able to push and pull entrance and exit doors open or closed.
• Corrected vision, close to 20/20.
• Ability to stoop and kneel.
• Exposure to extreme conditions such as heat, cold, wet, dry, various odors, fumes, smoke, noise, vibrations, dust, or intense light when performing job duties.
• Work is performed in both indoor and outdoor environments. Work is generally performed inside in a climate-controlled environment with light background noise. Outdoor work varies with the event, exhibition, season, and staffing needs.

Hours and Work Schedule

This is a salaried position requiring availability during weekdays from 9 a.m. to 5 p.m. The Registrar position is exempt from the Fair Labor Standards Act and will not receive overtime pay for all hours worked in excess of forty in a seven-day workweek.

Please note: this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

To apply, please send a letter of interest and a résumé in pdf format via email to:hr@aspenartmuseum.org

or mail to:

Aspen Art Museum
ATTN: Human Resources
637 East Hyman Avenue
Aspen, CO 81611