Job title
Administration and Programme Coordinator
Location
Delfina Foundation, 29/31 Catherine Place, London, SW1E 6DY
Salary
£27,000 per annum
Contract
Full time, 5 days per week, 12 months fixed term contract
Role
Founded in 2007, Delfina Foundation is an independent, non-profit foundation dedicated to facilitating artistic exchange and developing creative practice through residencies, partnerships and public programming, with a special focus on international collaboration. As London’s largest international residency space, we host over 40 artists and curators each year.
The Administration and Programme Coordinator ensures the smooth day-to-day running of the residency household and office, providing support for the artist residency programme and coordination for public programmes and events.
Key tasks and responsibilities
Residency, Public Programme and Events:
- Administering the open call residency application process.
- Liaising with incoming resident artists and curators on travel and visa requirements.
- Ensuring smooth arrivals and departures of residents including booking taxis, organising bedrooms, welcome packs, introductory house tours and supporting any additional travel requirements.
- Working with the Residency Curator to coordinate and communicate residents’ schedules including group presentations, field trips and studio visits.
- Assisting residents with household and research requests.
- Supporting the production of exhibitions including sourcing materials, booking equipment and coordinating shipping.
- Arranging technical, practical and hospitality needs for events.
- Preparing the space for events.
- Managing event guestlists and front of house.
- Compiling attendance figures for the public programme.
- Answering enquiries and preparing proposals and hire contracts for external events and hires of the building.
- Coordination of external events including catering, front of house and technical requirements.
- Interacting with visitors at all levels.
Office & Building Management:
- Managing the day-to-day running of the building, including maintenance and repairs, ordering of stationary, furniture, technical equipment, and cleaning products as required.
- Financial coordination including documenting expenses for staff members, filing invoices and reconciling petty cash.
- Executive assistant support to the Director and Deputy Director including drafting correspondence, organising travel and visa arrangements, and organising hospitality for business meetings.
- Compiling information for funding bids and reports, including the annual report.
- Providing a first point of contact for visitors, telephone, postal and email enquires to Delfina Foundation. This includes managing various organisational email accounts, answering enquires, and fielding information to members of the team.
Person specification
The post will suit someone with excellent organisation skills and attention to detail with a creative spark who enjoys teamwork and has an interest in contemporary art. It may also suit a candidate aiming to establish a career in the contemporary arts, looking for an opportunity to work as part of a small team in a busy and varied work environment.
Required skills and experience
- Up to 2 years of voluntary or professional work experience in a relevant capacity.
- Demonstrable interest in contemporary art, acquired through working or volunteering in a visual arts organisation, but potentially also from a relevant arts degree.
- Good people skills.
- Excellent writing and presentation skills.
- Flexibility,adaptability and the ability to work in dependently, take initiative and be resourceful.
- Excellent organisation skills and the capacity to multi-task under pressure.
- HolderofaUKpassportorcurrentUKworkvisawiththeright-to-work.
Special conditions of the post
- Willingness to be flexible with work hours, including out-of-office-hours activity (such as evening programmes/projects, etc.)
How to apply
Please send a CV and a personal statement (500 words max.) in one document in PDF format to gillean@delfinafoundation.com with ‘Coordinator Application’ as the subject line.
Please name your PDF document with your name in this format: surname, firstname.
In the body of your email, please do not include any text of significance as the emails will not be reviewed by the panel, only the PDF document.
Application timeline
Application deadline: Monday 28 November 2022, noon Interviews: Week commencing Monday 5 December 2022 Preferred start date: Monday 30 January 2023
Equal opportunities and access
Delfina Foundation is actively seeking to employ people currently underrepresented in the creative and cultural sector. We welcome people from diverse backgrounds or experience to be part of our team, be this regarding ethnicity, religion, age, gender, or gender identity, sexual orientation, or disability. Please contact our Head of Operations on gillean@delfinafoundation.com to discuss in confidence any adjustments you might need, either as part of the application process or for employment.
