Administrative Assistant, Curatorial

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The National Gallery of Canada is Seeking an Administrative Assistant, Curatorial

Institution: National Gallery of Canada
Location: Ottawa, Ontario, Canada
Contract: Full-time, Indeterminate
Work Schedule: 37.5 hours/week, overtime as required
Salary: $63,815–$75,046 per year
Deadline: March 23, 2026

The National Gallery of Canada invites applications for an Administrative Assistant in the Curatorial Research, Collections, and Exhibitions division. Reporting to the Director, Curatorial Initiatives, this role provides administrative, logistical, and financial support to Senior Curators and departmental staff, including Associate and Assistant Curators, Curatorial Assistants, and student interns. The position is central to the smooth operation of the curatorial division and acts as a key point of contact internally and externally.

Responsibilities

Manage administrative tasks, accounting, and purchasing systems
Support Senior Curators and departmental teams with logistics and correspondence
Draft routine correspondence and reports
Organize and maintain electronic and physical filing systems
Schedule meetings, travel, and departmental priorities
Maintain professionalism in interactions with artists, the public, and external institutions

Requirements

Post-secondary certificate or diploma in secretarial/administrative studies or equivalent combination of education and experience
Minimum 3 years as an administrative assistant
Experience in financial support, budgeting, and bookkeeping
Proficiency in Word, Outlook, SparkRock, Teams, Zoom, PowerPoint
Knowledge of travel, financial policies, and office management procedures
Strong organizational, analytical, and communication skills
Ability to work independently and under pressure
Bilingual in English and French (intermediate level BBB required in reading, writing, and oral)