Collection Coordinator

Role Summary
Collection Coordinator
Collection Care
Full-Time
Fixed-Term (until 30 April 2023)
£23,916 per annum
Application Deadline: 12pm (midday) 10 January 2022

The British Museum is seeking a Collection Coordinator to join the Collection Care department. The main purpose of this role is to assist with the coordination of the Museum’s programme of acquisitions and long-term loans (in and out), and support the logistical arrangements of the Treasure process, whilst maintaining high standards in museum best practice and risk management. Create, update and quality check records on the Collection Management System (MI+) relating to acquisitions and loans.

Key Areas of Responsibility:

• Deliver and maintain processes for acquisition, Treasure, and long-term loans in and out in line with established policy and procedure.
• Monitor acquisitions, coordinate large-scale acquisitions and provide information and support for the management of acquisitions.
• Co-ordinate the entry of objects into the Museum under the Treasure process, efficient storage and audit, and provide support to Portable Antiquities Scheme staff.
• Work with the Inventory Manager to create inventory level records relating to new acquisitions in consultation with stakeholders
• Facilitate the improvement of inventory level object records by carrying out bulk uploads, batch edits and deletions of specific kinds, under supervision, in the
• Collection Management System in consultation with stakeholders.
• Quality check inventory level records and mandatory fields; conforming with collection documentation standards as specified by Spectrum and the Registrar: Collection and Documentation.
• Work closely with curatorial and administrative colleagues on all arrangements connected with the long-term loan of objects to and from other venues and maintain associated records.
• Finance administration including processing purchase orders, invoices and budget monitoring.
• Deliver logistics arrangements connected with long-term movement of collection material in and out of the Museum in compliance with licences and legal requirements.
• Liaise with internal and external stakeholders: particularly staff within the Collection Care Department and the Portable Antiquities Scheme.
• Undertake any other relevant tasks, including ad hoc duties to assist other staff working in the Collection Management team and Portable Antiquities Scheme as required.

Person Specification:

Education: degree in a relevant subject or equivalent experience.
Specific technical/professional skills & experience: IT literate with proficiency in Excel and Word and proficiency in collection databases (data entry, and retrieval); understanding of the UK collection management documentation standard (Spectrum); knowledge of museum and cultural sector; excellent communication skills; IT literature with proficiency in Word, Excel.
Work experience: loan or acquisition administration; documentation assistant; management of small projects.
Specific interpersonal skills: excellent communication skills, both written and verbal; articulate, persuasive, flexible communicator, with effective interpersonal skills; ability to work within a variety of different teams.

The British Museum is committed to promoting equality of opportunity for all staff and job applicants. We aim to create a working environment in which all individuals can make best use of their skills, free from unlawful discrimination or harassment. We value the benefits that a diverse workforce brings to a museum which represents world culture. The Museum is committed to ensuring that no job applicant suffers unlawful discrimination because of any protected characteristics. Our recruitment procedures aim to ensure that individuals are treated because of their relevant knowledge, skills and experience.