Coordinator for Collections & Exhibitions

POSITION SUMMARY:

Coordinate the internal and external activities related to the development and execution of exhibitions – ranging   from small internally organized installations, to projects that tour nationally and internationally, to large, multiyear collaborations. Also, assist in the upkeep and continuous rotation of the High’s Collection

ESSENTIAL RESPONSIBILITIES AND DUTIES:

• Provide administrative and accounting support to Manager of Exhibitions.
• Communicate with venue partners and organizers, guest curators, vendors and artists, and internally with Curatorial, Registration, Education, Marketing, Graphics, Design and Preparator teams to facilitate the building of an exhibition.
• Maintain production schedules and calendars that pertain to the exhibition process, such as installation schedules and opening sequence schedules.
• Develop project timelines & work with exhibition curator, design and installation teams in the completion of all phases of exhibition planning and execution.
• Arrange planning meetings, prepare agendas, take minutes, and circulate action items in consultation with Manger of Exhibitions and Curator of selected exhibition.
• Assist Manager of Exhibitions with exhibition contracts and coordinate all phases of the loan negotiation process with the curatorial and registration departments such as generating preliminary and official loan letters.
• Manage creation and maintenance of database of objects for tracking exhibition.
• Track and review exhibition budgets, monthly accounting reports, monitor Payables/Receivables, process invoices.
• Prepare checklists, TMS reports, fact sheets, presentations and reports to communicate exhibition information to staff, partners and donors.
• Approve printed materials for all departments for consistency and quality in consultation with Manger of Exhibitions.
• Set-up and maintain relevant digital and hardcopy exhibition files.
• Client service and hospitality for high-profile patrons, artists and lenders during exhibition process and opening events.
• Utilize Museum’s collections management system (TMS) and related databases for tracking and reporting purposes through all phases of planning and implementation.
• Work closely with registration department to organize and track collections, rotations/installations and exhibitions including location changes, installation, courier and security requirements. Schedule work with preparator staff.
• Perform additional duties as assigned.

EDUCATIONAL/EXPERIENCE:

• B.A. in art history or related field, M.A. preferred, with at least three years office management and/or museum experience required.
• Computer experience; the ability to create presentations, formulate budgets, read spreadsheets and database proficiency essential.
• Some experience in bookkeeping is desired.

COMMUNICATION SKILLS:

• Must possess excellent written and oral communication skills using a variety of methods.
• Ability to read and analyze business and financial reports.

MATHEMATICAL SKILLS:

• Must be able to maintain budgets and handle basic bookkeeping and accounting.
• Ability to present information in report form.
• Proficiency in creating and maintaining Excel spreadsheets.

REASONING ABILITIES:

Must be able to solve practical problems and prioritize needs in a variety of situations where standardization is limited and immediate decisions may be necessary.

OTHER SKILLS AND ABILITIES:

• Must be proficient in Microsoft Office – Outlook, PowerPoint, Word, Excel and Access, Photoshop, and digital scanning programs.
• Familiarity with database systems required; TMS  desired.
• Crystal Report writing ability optional.
• Must be a team player, highly organized, detail oriented, able to prioritize and be flexible.

ABOUT THE ORGANIZATION

The High Museum of Art Located in the heart of Atlanta, Georgia, the High Museum of Art connects with audiences from across the Southeast and around the world through its distinguished collection, dynamic schedule of special exhibitions and engaging community-focused programs. Housed within facilities designed by Pritzker Prize–winning architects Richard Meier and Renzo Piano, the High features a collection of more than 17,000 works of art, including an extensive anthology of 19th- and 20th-century American fine and decorative arts; major holdings of photography and folk and self-taught work, especially that of artists from the American South; burgeoning collections of modern and contemporary art, including paintings, sculpture, new media and design; a growing collection of African art, with work dating from pre-history through the present; and significant holdings of European paintings and works on paper. The High is dedicated to reflecting the diversity of its communities and offering a variety of exhibitions and educational programs that engage visitors with the world of art, the lives of artists and the creative process. For more information about the High, visit www.high.org.

An Equal Opportunity Employer