Curatorial and Administrative Assistant

This content is exclusive for CfC members.

Please or register to see all our content.

The Administrative Assistant supports the administrative functions of the Curatorial Team, ensuring accurate data entry and financial reporting for all exhibitions and programs. Under the direction of the Curator, the Administrative Assistant will work closely with the full Curatorial Team to provide preparatory assistance and logistical support that ensures exhibitions and programs are executed smoothly.

Supervision
The Administrative Assistant reports to the Curator, works collaboratively with members of the Curatorial Team, and coordinates across all the Museum departments.

Responsibilities
– Prepare, organize and maintain multiple checklists and spreadsheets.
– Execute data entry and ensure data integrity in TMS, support the maintenance of the archive.
– Facilitate and ensure invoicing, payments, and sustains financial reconciliation
– Manage accounts payable and accounts receivable as it relates to expenses under curatorial or event specific budgets.
– Support scheduling for the Curatorial Team with interdepartmental meetings, with artists, and external partners.
– Prepare collateral materials for meetings and support research for presentations.
Support mail distribution and in sending mail for the Team.

Requirements
– Demonstrated expertise in supporting administrative functions for the visual arts.
– Experience with scheduling across a team, filing, finance, and data integrity.
– Excellent verbal and written communication skills; exemplary research capabilities
– Ability to handle multiple projects in various stages of development; demonstrated ability to proactively prioritize and manage time, juggle multiple duties and tasks, and meet deadlines.
– Sufficient flexibility and ability to prioritize across a fast paced work environment.
– Exceptional judgment, professionalism, and discretion in handling confidential and sensitive situations and matters.
– Broad knowledge of contemporary art in local, national, and international contexts.

To Apply
Please send an email and attach your resume and cover letter to employment_ps1@moma.org and include either “Administrative Assistant, Curatorial” in the subject line.

Be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the open positions MoMA PS1 is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.