Curatorial Department Assistant | USA

The Administrative Assistant provides administrative and directed curatorial support to the department of Contemporary Art.

In this role, you will…

• Perform all administrative duties for the department, including: typing correspondence, labels, manuscripts and articles; making photocopies and routing mail; proofing letters and other written documents prepared by curator, assisting in preparation of PowerPoint presentations; handling requests from public and museum staff that do not require curatorial input; maintaining appointment schedule and handling the curator’s travel requests; ordering supplies.
• Conduct research, and maintain and coordinate all filing systems including updating object records in TMS database and coordinating gallery work with other departments.
• Assist curator in administrative details relating to organizing and preparing exhibitions, programs and events.
• Assist curator in art historical research, as directed by curator.
• Process all departmental expenditures, track expense reports and communicate with the Accounting department as needed.
• Coordinate Affinity Group activities including membership, special events, reservations, minutes and mailings.

Specific Requirements

• College coursework in the humanities; BA in art history or demonstrated interest in modern and/or contemporary art history preferred.
• Minimum of three years of administrative experience with organizational emphasis.
• Familiarity with Microsoft Word, Excel and PowerPoint. Familiarity with The Museum System (TMS) database preferred.
• Excellent professional skills with a high degree of accuracy and attention to detail.
• Excellent language and communication skills, self-motivation with the ability to initiate and follow through on independent projects and those assigned.
• Ability to work with and communicate effectively with people of a variety of different educational, ethnic, language and economic backgrounds.
• Must maintain confidentiality and discretion in handling sensitive departmental relations and records.
• Nonprofit/museum experience desirable.

Who You Are

You have a passion for art and are an enthusiastic advocate for all things Mia. You are creative and open minded with positive and effective communication skills.  You give praise freely and seek to learn and grow.

You’re good at and enjoy…

• Knowing your success is directly related to visitor satisfaction.
• Setting challenging goals and achieving them.
• Recognizing the value in others’ unique perspectives.

For more information and to apply, please visit: https://new.artsmia.org/jobs/curatorial-department-assistant-artist-liaison/