Events Coordinator

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Job Title: Event Coordinator
Department: Institutional Advancement
Job Type: Permanent

Zeitz Museum of Contemporary Art Africa (Zeitz MOCAA) is a not-for-profit institution that exhibits, collects, preserves, and researches contemporary art from Africa and its diaspora; conceives and hosts international exhibitions; develops supporting educational, discursive and enriching programmes; encourages intercultural understanding; and strives for access for all.

The museum’s galleries feature rotating, temporary exhibitions with a dedicated space for the permanent collection. The institution also includes the Centre for Art Education, the Centre for the Moving Image, and a Project Space for emerging artists. It opened to the public in September 2017.

Job Summary:

We are seeking an experienced Event Coordinator to join our Institutional Advancement Department to assist with internal and external event coordination and provide administration, logistics and coordination support for pre, during and post event operations. The ideal candidate must have exceptional organizational and project management skills, excellent communication skills, and be flexible to work under pressure to ensure that all events are successfully executed

Roles and Responsibilities:

Plan and coordinate various private and public tours and complete all administration thereof.
Coordinate and oversee event setup, tear down and follow-up processes for programming and collaborative events.
Collaborate and liaise with museum internal and external stakeholders to ensure that all parties’ expectations are met, while leveraging relationships to further advance the organization’s mission.
Manage quotes, bookings and billing for events and ensure that all expenditure is within the stipulated budget.
Provide all necessary information to the Events Manager for regular reporting and analysis.
Ensure all events are executed successfully, and all aspects, including catering and entertainment, are properly taken care of.
Create exclusive private tour packages.
Support the Events Manager to establish and maintain relationships with vendors and venues.

Required Qualifications:

Minimum 3 years of relevant experience in event coordination

Diploma or Bachelor’s Degree in Event Management, Marketing, or related field

Exceptional organizational and project management skills

Excellent communication, networking, and interpersonal skills

Ability to work well under pressure to meet tight deadlines

Proven track record of executing successful events.

Familiarity with fundraising strategies.

Person specification:

This role requires an individual with knowledge in project management, ability to plan, organize, conceptualize, and direct a variety of projects simultaneously is essential. The individual must bring high standard of work, good work ethic, deadline driven, with good networking, oral and written communication, and engagement skills. Ability to be resilient and remain calm under pressure.

If you feel that you meet the above qualifications, kindly apply by sending your resume along with a cover letter detailing your relevant experience and salary expectation.

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