Exhibition and Event Coordinator
Visual Arts Centre of Clarington is Seeking an Exhibition and Event Coordinator
Application deadline: July 18, 2026 (5 PM)
Position Type: 1-Year Contract (with possibility of extension)
Hours: 25 hours per week
Compensation: $23-$25/hr
Benefits: Two (2) weeks paid vacation and standard employee benefits
Work Arrangement: Hybrid, flexible
The Visual Arts Centre of Clarington (VAC) is a not-for-profit art gallery and arts education centre in Bowmanville, ON. The VAC is dedicated to delivering contemporary art to the Clarington Community, the wider Durham Region, and beyond. It has a 50-year history of community engagement, connecting people of all ages and backgrounds in a creative place for artmaking and learning. The VAC occupies a four-story 1905 Mill, which holds exhibition and studio spaces, including a fully equipped pottery studio, a painting studio, and a rustic loft gallery.
Position Summary
The Exhibition and Event Coordinator is responsible for supporting the implementation of exhibitions and related public programming. Working closely with the Executive & Artistic Director and a small, close-knit team, this role manages exhibition and event logistics, supports artist and curator needs, and assists with installation, production, and presentation of exhibitions and public-facing activities. The Coordinator ensures projects are delivered professionally and efficiently while helping to foster an engaging and welcoming gallery experience.
Key Responsibilities
Exhibition Coordination
- Coordinate exhibition production, including shipping, installation, and deinstallation,
- leading exhibition installs directly and/or coordinating external installers and contractors as required
- Prepare exhibition materials such as checklists, labels, didactics, and artist information
- Liaise with artists, curators, installers, and contractors to ensure timelines and project requirements are met
- Support exhibition accessibility initiatives and visitor experience enhancements
Event and Public Program Delivery
- Support the delivery of exhibition openings, artist talks, workshops, and events, including event setup, delivery, and takedown
- Coordinate event logistics, including equipment, supplies, and schedules
- Help ensure events are welcoming, accessible, and professionally presented
Administration and Operations
- Source quotes and record expenses related to exhibitions and events
- Maintain organized files related to exhibitions, artists, loans, and events
- Support data collection and reporting requirements related to exhibitions and public programming
Communications Support
- Collect information and materials required for promotions and communications on promotional materials and event listings
- Support the development of content and updates for newsletters, website, and social media channels
- Assist with audience engagement, outreach, and visitor communications
Qualifications
- Strong organizational and project coordination skills
- Ability to manage multiple projects and deadlines in a fast-paced environment
- Experience coordinating events, projects, or public programs
- Familiarity with contemporary art and artist-centred practices
- Post-secondary education in arts administration, visual arts, cultural management, or a related field is considered an asset
- Experience working in a gallery, museum, artist-run centre, or arts organization is considered an asset
- Proficiency with Google Workspace is considered an asset
- Experience with exhibition installation and artwork handling is considered an asset
Work Environment
- Hybrid work arrangement, with regular on-site presence required
- Occasional evening and weekend work required for events, installations, and public programs
- Ability to lift and move artwork, exhibition materials, and equipment (with support as needed)
- Ability to climb stairs.
For more information about the application process and additional details about the position, please visit the link below.
Image credit: Via the VAC website