Exhibitions and Publications Project Coordinator

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Exhibitions and Publications Project Coordinator – Dallas Museum of Art

Location: Dallas, TX, USA
Department: Collections, Exhibitions, and Interpretation
Reports to: Head of Exhibitions and Publications n
Employment type: Full-time, Exempt
Schedule: Monday – Friday, 9am – 5pm, approx. 35 hours/week
Salary: Commensurate with experience

The role serves as project manager for select exhibitions, permanent collection installations, institutional publications, and other special projects. Responsibilities include managing deadlines, budgets, cross-departmental communications, publications inventory, and administrative support. The coordinator liaises with external institutions, contractors, and internal departments including Curatorial, Finance, Education, Marketing, and Development.

Key Duties and Responsibilities:

Project management for exhibitions, gallery rotations, and special projects, including meetings, deadlines, communications, and budgets.
Assist in preparing budgets for exhibitions, publications, and permanent collection galleries. Track expenses, process purchase orders, and reconcile accounting reports.
Oversee production and delivery of publications, including exhibition and collection catalogues and brochures. Manage production schedules, communications with stakeholders, and publication distribution.
Maintain onsite and offsite publications inventory.
Assist in creating and reviewing contracts for exhibitions and publications.
Track and route exhibition solicitations and proposals.
Maintain exhibition and publication schedules and departmental archives using Teams, SharePoint, TMS, and other systems.
Perform other duties as assigned.

Education and Experience Requirements:

B.A. degree in Art History, Museum Studies, or Studio Art required.
Minimum three years’ experience in exhibitions and publications management.
Experience managing project budgets and deadlines; accounting experience a plus.

Skills and Qualifications:

Strong administrative, project management, organization, and analytical skills.
Excellent written, verbal, and interpersonal communication skills.
Proficiency in Office 365, especially Excel; experience with Teams, Planner, and TMS a plus.
Knowledge of editorial English usage, grammar, punctuation, and proofreading a plus.
Team player, strategic thinker, disciplined self-starter, able to prioritize tasks and meet deadlines.