Exhibitions Manager | USA

The Fine Arts Museums of San Francisco are seeking an Exhibitions Manager. Under direction, the Exhibitions Manager is responsible for the functions of planning and implementing more than fifteen exhibitions annually, as well as permanent collection rotations, at the de Young Museum. Major roles of this position include: the management of the functions and resources of the exhibitions department; coordination planning with other museum departments.

Typical Duties and Responsibilities: 

1. Manages details of exhibition tours; oversees preparation of standard letters of proposals and responses to such letters. Communicates, prepares correspondence, and coordinates with other venues.
2. Supervises Exhibitions Coordinator for de Young exhibitions and department interns.
3. Monitors contractual agreements; budget development, administration, and fiscal reporting.
4. Enters, approves, and tracks purchase orders in the P.O. database and processes invoices and travel expenses for final review and approval by Director of Exhibitions. Maintains pending and paid files by exhibition department and project numbers. Tracks shared expenses and invoices for each venue at conclusion of exhibition.
5. Creates, updates weekly, and distributes exhibition task schedules in consultation with all museum departments. Follows up with relevant staff to ensure deadlines are met.
6. Writes and reviews exhibition contracts. Circulates draft contracts among staff and City Attorney for review, and enters comments into document. Distributes final contracts upon signature. Tracks contract obligations, requirements, and associated deadlines for each exhibition. Prepares draft exhibition co-organizer, guest curator, and artist contracts.
7. Maintains and updates documents and spreadsheets for assigned exhibitions on the P-drive including: Task Schedules, Installation Schedules, Exhibition Schedule, Exhibition Toolkits, and Contractual Obligations.
8. Integrates exhibition information, creates lists, and generates loan requests within the exhibitions FileMaker database.
9. Liaises with outside vendors and oversees agreements and financial arrangements.
10. Works closely with all relevant museum departments to create, maintain, and distribute a monthly installation calendar reflecting all museum activities relating to art installation.
11. Responds to inquiries from other Fine Arts Museums departments and the public, some requiring research, consolidation of information, and interpretation.
12. Liaises with registrars for applications of Immunity from Judicial Seizure and US Government Indemnity.
13. Receives, distributes, and responds to exhibition proposals. Maintains a database of exhibition proposals in order to track responses and statuses.
14. Calls and leads exhibition meetings; creates agendas to discuss all aspects of exhibition and permanent collection installations. Coordinates museum departments in relation to the exhibition throughout the installation and de-installation process.
15. Reviews the museum website and magazine to make sure the exhibition, title, dates, and credit lines are correct.
16. Maintains files on past, current, and future exhibitions including circulating exhibitions, tour schedules, tour participants, and exhibition offerings.

Minimum Qualifications:

Education: Master’s Degree in Art History required.

Work Experience: Minimum seven years prior museum experience related to exhibitions. Experience supervising staff.

Skills and Abilities:

• Advanced knowledge and recent experience using Microsoft Suite: Word, Outlook, Excel, PowerPoint; FileMaker; other standard office skills, procedures, equipment, etc.
• Strong clerical and organizational skills with attention to detail.
• Excellent interpersonal, written, and oral communication skills.
• Adherence to deadlines and strong follow-through.
• Flexibility in meeting shifting demands and priorities.
• Ability to work simultaneously on multiple projects in a highly demanding and fast-paced work environment and with limited supervision.
• A desire to function in a team and in a service-oriented environment.
• Ability to work with confidential exhibition material of financial and legal nature.
• Ability to exercise high level of discretion, diplomacy, and initiative.

FAMSF offers a competitive salary and generous benefits package.

Application Deadline: Open until filled

The Fine Arts Museums of San Francisco are the city’s largest public arts institutions and comprise the de Young and the Legion of Honor museums. The de Young, designed by Herzog & de Meuron and located in Golden Gate Park, showcases American art from the 17th through the 21st centuries, international contemporary art, textiles and costumes, and art from the Americas, the Pacific, and Africa. The Legion of Honor displays a collection of over 4,000 years of ancient and European art including Auguste Rodin’s The Thinker and houses the Achenbach Foundation for Graphic Arts in a Beaux-Arts style building overlooking Lincoln Park and the Golden Gate Bridge.

COFAM is the Corporation of Fine Arts Museums and is the privately funded non-profit corporation which supports the Fine Arts Museums of San Francisco, a department of the City and County of San Francisco.

COFAM is proud to be an equal opportunity employer and is committed to a policy of nondiscrimination in all phases of employment in accordance with all federal, state, and local laws.

More info: http://famsf.snaphire.com/jobdetails?jobmc=15555IND

Fine Arts Museums of San Francisco
de Young Museum
50 Hagiwara Tea Garden Drive
San Francisco, CA 94118. USA
www.famsf.org/