The Virginia Museum of Fine Arts (VMFA) is seeking a self-starter with excellent project management skills to join the Exhibitions Department as an Exhibitions Project Coordinator.
This salaried, non-exempt position offers Commonwealth of Virginia employee benefits such as 12 paid holidays, health benefits and more. VMFA staff also enjoy agency benefits like free admission to special exhibitions, previews of special exhibitions, employee pricing for select museum programs and classes, and discounts at Amuse Restaurant, Best Café, and VMFA Shop.
The Exhibitions Project Coordinator assists curators in the development and implementation of mid-size and major exhibition projects organized by VMFA, focusing on concept, checklists, publications, on-site and venue coordination. This position reports to the Senior Project Manager, Exhibitions.
Duties include:
- Assists curators in the development and coordination of major and mid-size, collection-based and traveling exhibition projects organized by VMFA.
- Manages timelines, creates checklists, facilitates loan requests, schedules meeting and coordinates with multiple departments during project development and implementation.
- Completes traveling exhibition packages for distribution to prospective venues with Manager of Exhibitions; actively reviews trends and makes recommendations for additional opportunities.
- Facilitates approvals of exhibition elements with appropriate VMFA staff and others as advised.
- Manages queries from venues, photographic requests and other exhibition-related information.
- Travels to prospective venues as assigned.
- Acts as spokesperson and representative of the exhibition, as needed.
- Other duties as assigned.
Minimum Qualifications
- Strong project management experience.
- Excellent organizational, communication and interpersonal skills.
- Ability to multitask in active environment with high attention to details.
- Ability to manage projects effectively, on time and within budget.
- Ability to receive and contribute valuable peer feedback, demonstrate respect and mentorship and respond in an open and receptive manner to changes in the work environment or work demands.
- Ability to adjust methods and approaches to carry out tasks effectively in situations of ambiguity and uncertainty.
- Flexibility with work schedule and availability. Employees may be required to work overtime during staffing shortages, peak workload periods or in bona fide emergencies.
Preferred Qualifications
- Exceptional project management experience in a museum, university or similar workplace.
- Graduation from a college or university with major course work in Art History, Museum Studies, or related field or equivalent applicable training or experience.
Special Requirements
Selected candidates must pass a criminal history background check.
Special Instructions to Applicants
- Please submit three (3) references. Provide full name, phone number and email address. References may be attached in a separate document in the “other” field in the portal; or they may be included with the resume or cover letter.
- Professional references are preferred. Other reference types will also receive consideration. References should be able to attest to your knowledge, skills, and abilities, especially qualifications relevant to the position for which you are applying.
- Interested individuals must submit an online application. Online applications will be accepted through May 11 2021, at 11:59 p.m.
- Please contact the HR office at recruitment@vmfa.museum if you need assistance. VMFA is an EEO/AA and Virginia Values Veterans (V3) Certified Employer.
