Freelance Conference Coordinator
Part-time, Freelance Fixed-Term Contract
Fee: £14,000
Duration: July 2021 – May 2022 (approx. 10 months)
Location: Remote working with some on-site visits and meetings in London
Reports to: Head of Communications & Events
Application deadline: 14 June
Interviews: w/c 21 June
Anticipated start date: July 2021
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The Association for Art History is looking for a freelance, part-time Conference Coordinator to assist with the planning, preparation delivery and evaluation of the Association’s leading international Annual Conference, which will take place 6 – 8 April 2022 in partnership with Goldsmiths College in London.
Role and Expectations of the Conference Coordinator
- The role of the freelance Conference Coordinator will be to support and coordinate the planning, prep, delivery and evaluation of the Association’s 2022 Annual Conference.
- The 2022 Annual Conference is scheduled to take place in-person in early April 2022 in London at Goldsmiths, University of London. This international three-day academic conference is now in its 48th year. It brings together research and critical debate about art, art history and visual cultures. The Annual Conference usually attracts around 500 attendees and involves a meticulously planned programme of parallel sessions and events that brings together hundreds of research papers and academics, researchers, curators, artists, writers and anyone engaged with art history and visual culture in the broadest sense. Traditionally it has been a popular and key event in the arts and humanities annual calendar. The Annual Conference usually includes a Bookfair and a Fringe programme of events which run along side the academic research sessions. In 2021 the Annual Conference, Bookfair and Fringe were all fully virtual. For 2022 we are working towards delivering an in-person event, but will also consider some digital components if possible/feasible.
- Traditionally the Annual Conference and Bookfair require different types and amounts of work at different times during the contract period, with an average of 1 – 2 days work per week but increasing with workload as the event approaches with February to April 2022 likely to require 3 – 4 days per week culminating in approximately 800 hours work.
- Support and work on the Annual Conference, Bookfair and Fringe will be varied, but is likely to include (but not be limited to); speaker and exhibitor liaison, session information prep, adding info to the dedicated conference website, assist with bookings, preparing programme spreadsheets, updating the budget, managing the conference 2022 inbox, working closely with Goldsmiths Events Office on venue and facilities, working with the events office and/or Goldsmith staff to involve students as conference assistants, liaise with Bookfair and Fringe participants, to attend site visits, to attend conference progress meetings with the Conference Committee and draft update reports ahead of the event. The be onsite before and during the event and facilitate the successful delivery of every aspect of the event.
- The Freelance Conference Coordinator will be expected to report to and work closely with the Head of Communications & Events who leads on the Annual Conference.
Application deadline: 14 June 2021
Please email your CV and cover letter by 14 June. Shortlisted applicants will be invited to attend an informal interview on Zoom with the Head of Communications and Events, CEO and a member of the conference committee. We welcome applications from people of all backgrounds regardless of age, socio-economic background, disability, ethnicity or race, gender, religion or beliefs and sexual identity.
The successful applicant will be contracted to work from July 2021 until May 2022 and will be expected to start work on the Annual Conference from July (this is likely to include onboarding, planning and a site visit).
