Gallery Assistant

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David Zwirner

David Zwirner Los Angeles seeks an organized and experienced Gallery Assistant for immediate hire. A successful candidate will be highly personable, motivated, and responsible; communicate well; and work well with others.

This will be a hybrid role. During the gallery’s buildout, the candidate will directly assist the Gallery Director and help to manage their office, calendar, and correspondence. Following the gallery’s opening, the candidate will transition to a public-facing role and become a part of the gallery’s larger team of gallery assistants. The candidate will be the first point of contact for clients and visitors and must be able to adequately answer questions about gallery artists and exhibitions, and properly direct sales and press inquiries. This position requires poise and discretion under pressure, and the ability to multitask in a fast-paced environment.

Primary responsibilities will initially include, but are not limited to:

Assisting the Gallery Director with executive tasks.
Organizing Gallery Director’s daily schedule; plan and book their travel.
Assisting Gallery Director in maintaining an active to-do list; assisting with vendor and/or staff follow-up as requested.
Managing Gallery Director’s expense reporting.
Liaising with other gallery staff on Gallery Director’s behalf.

Following the gallery’s opening, primary responsibilities will include, but are not limited to:

Greeting visitors with professionalism and warmth.
Fielding and directing incoming phone calls.
Preparing and updating price lists for exhibitions and viewings.
Managing various gallery and staff calendars.
Managing the shipping and receiving of gallery mail and packages.
Maintaining general office and kitchen supply inventories.
Maintaining the pristine appearance of the front desk area and the built-in book displays while keeping exhibition materials stocked and orderly.
Assisting the Gallery Director as reasonably requested.
Assisting the Sales Team with contact database maintenance, exhibition preparation and additional projects as needed.

Qualified candidates will possess:

An interest in the arts. An academic background in Art History is typical but not required.
A familiarity with and interest in contemporary art and the gallery’s program.
A detail-oriented, take-ownership approach, self-organization, and the ability to manage multiple concurrent tasks and projects.
Strong written and verbal communication skills.
Experience with data entry.
A positive, helpful attitude.

Previous experience at a contemporary art gallery is beneficial, although not required.

The position’s hours are Monday to Friday, 10 AM to 6 PM. Candidate will occasionally need to

work additional hours upon prior notice/request.