Gallery Assistant

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Institution: David Zwirner
Location: Los Angeles, California, USA
Contract: Full-time
Schedule: Tuesday–Saturday, 10:00–18:00 (occasional overtime required)
Work Format: On-site
Salary: ~$50,000/year (hourly paid, overtime eligible) + discretionary semi-annual bonus

David Zwirner is one of the leading international contemporary art galleries, representing a major program of globally recognized artists and estates across New York, London, Los Angeles, Hong Kong, and Paris.

The Los Angeles gallery operates within a fast-paced commercial environment where front-of-house operations, sales coordination, and exhibition support converge. The Gallery Assistant plays a key role in ensuring smooth daily functioning and maintaining the gallery’s public-facing standards.

About the Role

The Gallery Assistant serves as the first point of contact for visitors, clients, and external inquiries, supporting both administrative operations and the sales team.

This role requires a highly organised, detail-oriented, and personable individual capable of managing multiple responsibilities in a dynamic gallery setting, while maintaining discretion and professionalism.

Responsibilities

Greet and assist visitors with professionalism and warmth
Handle incoming phone calls and direct sales, press, and general inquiries
Prepare and update exhibition price lists and viewing materials
Manage calendars for gallery staff, exhibitions, and events
Coordinate shipping, receiving, mail, and package logistics
Maintain office, kitchen, and gallery supply inventories
Manage book inventory and gallery archive library
Ensure front desk and public-facing areas are clean, organised, and presentable
Order gifts for artists, clients, and institutional partners
Assist with event planning, invitations, research, and execution
Support the Sales team with CRM/database maintenance and research tasks
Coordinate internal hospitality tasks such as team lunches and visiting staff needs

Candidate Profile

Strong interest in contemporary art and gallery systems
Highly organised with excellent attention to detail
Strong written and verbal communication skills
Ability to multitask in a fast-paced environment
Experience with data entry and administrative systems
Comfortable working in a client-facing role
Team-oriented with a proactive and responsible attitude
Previous gallery experience is a plus but not required