Grants, Gifts, and Compliance Officer

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About Museo de Arte de Ponce:

Discovering Art at Museo de Arte de Ponce

Museo de Arte de Ponce, founded by Luis A. Ferre (1904-2003), a Puerto Rican philanthropist, industrialist, and former governor of Puerto Rico, has been fostering art-based experiences since its inception in 1959. Initially, Ferre established The Luis A. Ferre Foundation in 1957 to procure art for the museum. Today, the museum stands in a building designed by architect Edward Durell Stone and includes an Annex Building added in 2010. The museum boasts a collection of approximately 4,500 artworks, celebrated for its exceptional Baroque, Pre-Raphaelite, and Victorian paintings, as well as Puerto Rican and Latin American art. Accredited by the American Alliance of Museums since 1987, Museo de Arte de Ponce plays a pivotal role in the educational and social development of communities.

Position Summary:

Grants, Gifts, and Compliance Officer

The Grants, Gifts, and Compliance Officer seeks funding from various sources to support the museum’s operational and institutional priorities. This role involves identifying and requesting grants and gifts from foundations, government entities, corporations, and individuals. Coordination with museum departments, adherence to project deadlines, acknowledgment of funding, and compliance reporting are key responsibilities. Additionally, the officer contributes to fundraising efforts for Museo de Arte de Ponce, assisting in the development of solicitation strategies for events and sponsorship goals. This position plays a vital role in planning and executing funding and sponsorship plans for exhibitions. It also entails working with Finance and other stakeholders to ensure timely and accurate grant financial reporting. The job is primarily based in San Juan with weekly travel to Ponce.

Compensation and Benefits:

This full-time, exempt position offers an annual salary ranging from $40,000 to $50,000, which may vary based on the candidate’s qualifications and experience.

Benefits:

Employee benefits may differ based on status and include:

Medical, dental, vision, prescription, and organ transplant insurance.
Paid time off, including vacation, sick leave, birthday day off, funeral leave, and museum holidays.
Short-term disability insurance.
Christmas bonus.
10% staff discount in the Museum Shop.
Free parking space.
Additional benefits may apply.

Primary Functions and Responsibilities:

Research, identify, and maintain contact with grants and gifts opportunities.
Prepare, write, submit, and track proposals and grant applications in collaboration with museum staff.
Maintain prospect and organization data.
Log progress data, correspondence, and acknowledgments.
Prepare reports tracking proposal progress for public and private sources.
Oversee compliance reports on grants and gifts.
Support solicitation strategies for the museum’s Annual Gala and other major activities.
Assist in planning and executing the corporate membership program.
Attend meetings and site visits with funding prospects.
Create fundraising materials for the museum and its departments.
Manage calendar invites, create presentations, manage lists, draft letters and emails.
Prepare purchase orders and follow up with suppliers.
Draft presentations for the Luis A. Ferre Foundation’s board.
Cultivate donor relationships through various communication channels.
Follow up on pending payments and/or donations.
Implement fundraising strategies for donors.

Knowledge, Skills, and Abilities:

Ability to work independently and collaboratively with attention to detail.
Flexibility and adaptability in a fast-paced environment.
Passion for the arts and commitment to the museum’s mission.
Proficiency in Microsoft Office tools.
Strong writing and communication skills in English and Spanish.
Excellent speaking, organizational, and public relations skills.
Effective communication, presentation, and problem-solving abilities.
High organizational skills with the ability to establish and follow processes.
Professional demeanor and strong work ethic.
Proficiency in research, data interpretation, and data analysis.
Ability to identify funding opportunities.

Requirements:

Bachelor’s degree in business administration, accounting, communications, humanities, art, or related field.
Three years of experience in fundraising, membership programs, client relationship management, or related fields.
Willingness to work evenings and weekends when necessary.

Application Process:

Applications should be submitted electronically and include a cover letter and CV saved as a single document. Send applications to: careers@museoarteponce.org. Only qualified candidates will be contacted.