Grants & Outreach Assistant

Toronto Arts Council has been the City of Toronto’s funding body for artists and arts organizations since 1974. TAC plays a major role in sustaining the cultural heart of our city by supporting a wide range of artistic activity, from the emerging artists and arts the challenge convention, to the most established and celebrated institutions. This support cultivates a rich engagement between artists and audiences and reflects the vibrancy of the city of Toronto through the diversity of artists, arts communities and audiences that it serves. By supporting, celebrating, financing and advocating for Toronto’s local artists, Toronto Arts Foundation is improving the quality of life of all Torontonians. Incorporated in 1995 as a non-profit charitable organization, the Toronto Arts Foundation exists to provide the opportunity for individuals, private and public foundations, government agencies and corporate donors to join us in supporting all the various disciplines of art, from independent visual artists to theatre companies, choirs and film festivals, which enhance and enliven our city. Although separate entities, the Toronto Arts Council and Toronto Arts Foundation benefit by being run as sister organizations, ensuring close contact with the arts sector in Toronto and the continuous awareness of needs across the community.

Job Description

Position: Grants & Outreach Assistant
Type: Permanent full-time
Starting Salary: $43,000 per year
Start Date: July 2023
Summary:

Under the supervision of the Director of Granting and working closely with the Outreach & Access Program Manager, the Grants & Outreach Assistant provides administrative and clerical support for the delivery of TAC grant programs, as well as outreach support, general office assistance and relief at the reception desk as required.

Granting Responsibilities (3-days per week) include:

• Providing phone support to applicants using TAC Grants Online application system.
• Retrieving and reporting data from the online grants system on request.
• Providing basic program information to prospective applicants.
• Providing support to Grants Program Managers in processing applications.
• Providing support for virtual and in-person adjudication meetings, including room set-up and clean-up

Outreach Responsibilities (2-days per week) include:

• Supporting the development and implementation of TAC outreach plans
• Assisting with virtual and in-person outreach events
• Providing support to create and disseminate outreach related communications

These activities will be determined in consultation with the Director of Granting and the Outreach & Access Program Manager.

Requirements

Key qualifications/requirements:

This position requires strong organizational skills, attention to detail and the ability to multi-task.  A positive attitude and willingness to “pitch in” and help out when needed is required.  As a support to several staff members and a possible first contact for applicants, this position requires a helpful and welcoming attitude and a commitment to customer service.

The Grants & Outreach Assistant is proficient with Windows-based software (Word, Excel), is comfortable setting up and operating audio-visual equipment and virtual meeting platforms, and is capable of working collaboratively within a small office environment. Knowledge of online data systems and file management, and thorough knowledge of virtual meeting and social media platforms – including the ability to edit media content – is an asset. Occasional evening work is required.

Conflict of Interest restrictions:

The Grants & Outreach Assistant may not work in any paid capacity with organizations and collectives that apply to or receive funding through TAC grants programs.

To Apply

Toronto Arts Council is an equal opportunity employer and is committed to diversity and inclusiveness in its employment. We thank all applicants for their interest. Only those selected for an interview will be contacted.  No telephone inquiries please.

Please submit cover letter and resume in a single PDF document by 5:00 pm on
June 2, 2023by email only to Andrew Suri, Director of Granting, andrew@torontoartscouncil.org and specify Grants & Outreach Assistant in the subject line.