MANAGER OF EXHIBITIONS AND REGISTRATION

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Department: HENRY ART GALLERY
Job Location: Seattle Campus
Posting Date: 03/05/2021
Closing Info: Open Until Filled
Salary: Salary and benefits are competitive. Salary is commensurate with qualifications and experience.
Shift: First Shift

ABOUT THE HENRY:
The Henry Art Gallery was founded as Washington State’s first art museum in 1926, on the principle that art stimulates inquiry, fosters knowledge, and builds healthy communities. Located on the campus of the University of Washington (UW), Seattle, the Henry is internationally recognized as a pioneer in the research and presentation of contemporary art. Learn about our mission and vision here.

POSITION PURPOSE:
The Manager of Exhibitions and Registration manages all exhibition activity and budgeting. The MER is responsible for the oversight and coordination of art handling, art transport, and insurance for exhibitions. As part of the exhibitions team, the MER coordinates logistics and oversees and guides the planning and execution of exhibition installations. This position also provides the primary registrar function for the museum, including risk management coordination, execution of loans, and guidance on art safety and security. This position reports directly to the Director of Curatorial Affairs and works closely with the exhibition designer, curatorial staff, and operations manager.

COMMITMENT TO EQUITY
The Henry acknowledges the historical structures and social dynamics that have continuously oppressed communities of color and we acknowledge our part in institutional racism. We also acknowledge that we are situated on the land of the Coast Salish peoples.

We are actively committed to racial equity and to building a strong foundation of inclusivity and awareness in all we do. We value discourse that brings forward voices and positions that have been – and continue to be – oppressed. We do not tolerate hate speech or actions.

We recognize that we are in the process of embodying these values across our exhibitions, programs, and operations; this is our ongoing work.

ESSENTIAL FUNCTIONS:

Manages multiple logistics and guides planning and execution of exhibition installations
Supervises the exhibition/preparation team
Performs complex registration duties (e.g., risk management, loans execution, art safety and security)
Plans and collaborates with artists on upcoming and current exhibitions
Provides guidance to artists on current museum practices and protocols
Manage daily operations of the Exhibitions Department
Supervise and guide the exhibitions and preparatory team members
Oversees and manages the exhibitions budgets

DUTIES:

MANAGEMENT:

Develops and monitors of exhibitions and traveling exhibition budgets in collaboration with curators and Exhibition Designer
Develops and maintains the exhibition schedule in close collaboration with the
Director of Curatorial Affairs, and other stakeholders as appropriate
Provides oversight and general direction to the preparatory staff and, as needed, contract project staff Collaborates closely with the exhibition designer for developing the preparatory staff work plans in support of exhibitions, collections, and special projects

REGISTRATION:

Primary logistical contact for all artwork entering or leaving the museum, including incoming and outgoing loans as well as new acquisitions
Plans and supervises the preparation, packing, and crating of art
Ensures condition reports and receipts are completed
Works collaboratively with preparatory staff, as well as representatives from other museums and outside art handling firms to coordinate, schedule, and monitor the safe and legal movement of art Provides guidance on art safety and security, reviews art security procedures and monitors environmental conditions of art exhibition and storage areas, in close consultation with Operations Manager and Curator of Collections

ADMINISTRATION:

Implements, oversees and monitors museum’s risk management policies and procedures in consultation with Curator of Collections as appropriate
Liaises with the UW Risk Management office
Prepares and reviews agreements for loans and exhibitions, including loan agreement forms, exhibition contracts, artist contracts, and facility reports
Manages logistical arrangements and coordinates tour details for traveling exhibitions organized by the Museum, including scheduling, contracts, and movement of art
In partnership with the curatorial staff, participates in the development of budgets, solicitation letters, and negotiations with venues and potential venues
Acts as primary point person for outside venues during exhibition tours

QUALIFICATIONS:

Minimum Requirements

A Bachelor’s degree in art or related field
Four to five years of registration experience in a museum or fine art setting, including experience with fine art loans administration and documentation, and shipping art domestically and internationally Knowledge of exhibition installation practices and procedures
Familiarity with museum best practices in the areas of art safety/security, interdepartmental project coordination, rights and reproductions, and peer institution relations
Experience with administering exhibition, artist, and tour contracts in a museum setting
Experience in administering exhibition and registration budgets
Prior team management and supervisory experience

Additional Requirements

Studio Art, Art History or Museology degree a plus
Administrative experience in circulating art exhibitions
General familiarity with artists and issues in the realm of contemporary art
Demonstrable experience in enabling and facilitating interdepartmental teamwork
Collection management database experience; Mimsy experience preferred
Working knowledge of MS Office Suite

NOTE: This job description is not intended to be all encompassing. Employee may perform other related duties as directed to meet ongoing needs of the organization.

Diverse backgrounds make us stronger. We highly encourage Black, Indigenous, People of Color, LGBTQ+, and individuals of all abilities to apply.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your “My Jobs” page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.