Employment Type: Non-Ongoing (Specified Term)
Classification: Parliamentary Service Level 5
Closing Date: 11:30pm AEST, 3 August 2023
Contact: Jacqueline Jordan, 02 6277 2765, jacqueline.jordan@aph.gov.au
The Opportunity
The Parliament House Art Collection team are offering a non-ongoing opportunity for an experienced and highly motivated coordinator for exhibitions, collection access, loans and acquisitions. The Art Collection team are responsible for access, care and development of the Parliament House Art Collection. This is an exciting opportunity to work across the nationally significant Parliament House Art Collections including the Historic Memorial Collection portraits, Archives relating to the collection, Official Gifts and a growing contemporary art collection.
The Program Coordinator plans and coordinates activities associated with a range of programs and projects such as the delivery of services to parliamentarians, acquisitions program, inward and outward loans, general circulation and permanent displays, and the production of physical and digital interpretive material. This role works within a multidisciplinary team and is responsible for managing procurement, documentation, and logistics relating to the preparation, handling, transport, and installation of collection items across the Parliament House site as well as inward and outward loans.
Who we are looking for
We’re seeking an experienced professional with demonstrable experience and industry knowledge of exhibitions development and delivery, loans administration and logistics, and client service delivery and liaison. The successful candidate will work well with a small team and apply best practice techniques when working with collections including physical handling and display facilitation, and collection management administration. High level project management skills are essential, including written and verbal communication, internal and internal stakeholder liaison, report writing, and use of software to facilitate project tracking and collection management activities. Experience with the use of collection management systems, and Vernon in particular, will be highly favoured. Applicants with experience in coordinating the delivery of exhibitions, loans and/or acquisitions for all types of collections are encouraged to apply.
Job Specific Requirements:
The successful applicant will be required to obtain and maintain a Baseline Vetting (Protected/Restricted) security clearance.
Relevant tertiary qualifications, previous experience and proficiency in operating Vernon Collection Management System software or equivalent.
At DPS, we acknowledge the value diversity brings. We are committed to building a diverse and inclusive workplace that ensures all our people can contribute to our shared purpose. We welcome applications from Aboriginal and Torres Strait Islander people, mature age people, people from diverse backgrounds and people with disability.
Duty Statement
Classification: Parliamentary Service Level 5
Branch: N/A
Section: Art Collections
Immediate supervisor: Program Manager
Under limited/general direction undertake duties in accordance with the agreed standards for the Parliamentary Service Level 5 classification. The duties will include, but are not limited to, the following:
Plan, and coordinate activities associated with a range of programs and projects for the Art Collections section including the delivery of services to parliamentarians, acquisitions program, inward and outward loans, general circulation and permanent displays, and the production of physical and digital interpretive material.
Develop, implement and review of Art Collections policy, procedure and documentation relating to service delivery activities. Document all work to a high standard according to DPS policy, including documentation of collection activities in the Collection Management System.
Coordinate and supervise staff and external service providers to deliver Art Collections activities such as displays and loans, including the development and implementation of project tracking systems, and use of best practice collection handling techniques.
Undertake and oversee procurement processes and liaison with a range of internal and external stakeholders such as parliamentarians, cultural institutions, artists and their representatives, curators, conservators, and display preparators to facilitate the delivery of services.
Ensure appropriate Work Health & Safety standards and documentation including drafting and reviewing safe work method statements and risk assessments.
Employees of DPS are required to be able, and to be seen to be able, to provide professional advice and services to all Senators and Members without favour or prejudice.
How to apply
Please upload a one page pitch (750 words maximum) describing how your skills and experience would contribute to the role and work of the department.
Your pitch is an opportunity to tell us why you want to work at DPS, why you are interested in the role and what you can offer in the role. Frame your pitch around the role description and relevant ILS Profile. Make sure to use relevant examples and accomplishments that demonstrate your ability to perform the role.
Our purpose and values
We proudly provide innovative, unified, and client-focused services to the Australian Parliament and parliamentarians. We are a values driven department, placing our values at the heart of everything we do; from our service offerings and decision making to our interactions with stakeholders and each other.
Our people are employed in a broad and unique range of professional, customer service and trade-based roles, all joined by a shared purpose: to make an enduring contribution to Australia’s parliamentary democracy. We have an inclusive workplace that reflects the diversity of the community we serve. While we come from all walks of life, we share a commitment to care for and protect our iconic workplace.
Every year, almost one million people visit Australian Parliament House to experience the parliamentary process, the building’s architecture, nationally significant art collections, events, tours, and food and dining experiences – all made possible by our people, who are active participants in an environment where no two days are the same.
What we can offer
Join our community based on innovative, unified, and client-focused services, where your skills and development will be nurtured. You will also enjoy:
• access to flexible work arrangements
• ongoing opportunities to learn and develop new capabilities
• a competitive remuneration package
• free secure underground parking
• free gym membership and access to recreational facilities
• on-site childcare, banking services, post office, value-for-money dining options and more.
Salary
Currently, the salary range for this position is $82,824 – $88,858 per annum.
Conditions of Employment
Employment opportunities at Department of Parliamentary Services are subject to a range of conditions prescribed in the Parliamentary Service Act 1999 which include:
• Australian citizenship – to be eligible for employment with DPS, applicants must be an Australian Citizen.
• Security clearance and character clearance – the preferred applicant will be required to obtain and maintain a security clearance at the level specified, as well as complete and be deemed suitable through a Nationally Coordinated Criminal History Check.
• Health assessment – a pre-employment health assessment will be required where there are physical or medical requirements for the role.
Jacqueline Jordan, 02 6277 2765, jacqueline.jordan@aph.gov.au
